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How To Make Teleconferencing Work
Anyone who works at an office has been there at some point. The awkward teleconference meeting. Some of them are simply a waste of time. It is important to remember that the phrase time is money has never been more important than during a teleconference meeting. The people sitting at your table are all being paid for their time. This means that if seven employees are sitting at the table for only one hour, you are paying seven hourly salaries for one meeting (not to mention the people on the other side of the line.) You have to make sure the time is well spent. There are two things you should remember to do before you start the meeting:
- Test the telecommunications service before everyone arrives! Set up a “pre-meeting” test with someone on the other side to make sure both audio and video (if using video) are working properly. Don’t hesitate to delay or cancel a meeting if you cannot establish a good connection. They may not be happy but they will thank you later and you’ll avoid embarrassment.
- If you’re using a VoIP Phone System, make sure to have an IT person available for assistance during your meeting. They do not have to be present but you will probably need them to be on call, just in case.
Most of the work is done prior to the meeting. If you prepare well enough, the meeting will go smoothly and you’ll save your company a lot of money. Good luck!
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You can leave a response, or trackback from your own site.Posted on: Monday, February 28th, 2011 at 11:03 am
Posted in: Office phone system, VoIP
Tags: telecommunications services, voip phone systems